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Billing Coordinator | Houston, TX

Billing Coordinator | Houston, TX
April 22, 2024 Chitra Sharma

Global Law firm is seeking a Billing Coordinator to join their Houston, Texas office location. This individual will have 2-4 years of relevant experience in a large law firm environment.

Billing Coordinator Responsibilities:

  • Research and respond to internal and external inquiries regarding billing issues and problems in a timely manner
  • Execute complex bills, such as multiple discounts by matter, split party billing , and prepare electronic bills in a timely manner
  • Compile and process a high volume of attorney bills to clients on a monthly basis
  • Review and edit pre-bills in response to attorney and secretary requests
  • Identify and resolve billing inaccuracies
  • Apply retainer/on-account funds as directed by attorney and as per Firm policy
  • Process write-offs following Firm policy
  • Submit invoices electronically and assist in resolving issues
  • Review and verify accuracy of billing supporting documentation
  • Create billing schedules and various other billing analyses
  • Effectively interact and communicate with attorneys, secretaries and clients
  • Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts and e-Billing issues
  • Distribute monthly partner reports
  • Observe confidentiality of client and Firm matters
  • Review and update comments for reports distributed to the Finance Committee and Partners
  • Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances
  • Assist with special projects as needed

Billing Coordinator Requirements:

  • Minimum 2 to 4 years of or e-Billing, finance or accounting experience in a law firm preferred
  • Knowledge of 3E billing system or comparable billing program preferred
  • High School diploma or GED equivalent; Bachelor’s degree from four-year college or university, preferred, or, equivalent combination of education and experience
  • Proficiency in MS Office Suite, particularly in Excel
  • Ability to organize, prioritize, plan and multi-task work activities
  • Ability to effectively meet deadlines in a high pressure environment
  • Strong communication skills, verbally and in writing
  • Ability to use an accounting calculator
  • Detail oriented, adaptable and organized with a high degree of accuracy
  • Excellent analytical and problem-solving skills
  • Flexibility to work additional hours as needed
  • Salary range $65,000-$80,000 based on experience. Bonus eligible.