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Billing Coordinator/ New York, NY

Billing Coordinator/ New York, NY
July 6, 2024 Chitra Sharma

Global Law firm in New York City is seeking a billing coordinator to join their billing department. Billing experience within a faced paced and high-volume law firm environment is a requirement.


  • Billing Coordinator will edit and review pre-bills in response to attorney requests
  • Process and compile a high volume of attorney bills to clients on a monthly basis
  • Successfully apply retainer/on-account funds as directed by attorney and policy
  • Ability to process write-offs following policy
  • Successfully execute complex bills, such as multiple discounts by matter, split party billing, and prepare electronic bills in a timely manner
  • Ability to submit invoices electronically and assist in resolving issues that might arise
  • Verify and review accuracy of billing supporting documentation as required
  • Respond and research internal and external inquiries regarding billing issues and problems in a timely manner
  • Resolve and identify billing inaccuracies
  • Ability to create billing schedules and various other billing analyses as required
  • Interact and communicate with attorneys, secretaries and clients
  • Billing Coordinator will distribute monthly partner reports
  • Update and review comments for reports distributed to the Finance Committee and Partners
  • Successfully attend weekly management meetings and partner meetings to review unbilled matter comments, matter on-accounts and e-Billing issues
  • Billing Coordinator will work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances
  • Handle confidentiality of client and Firm matters
  • Perform other duties and special projects as assigned


  • Billing or e-Billing experience in a law firm
  • Knowledge of 3E billing system or Aderant or comparable billing program preferred
  • Billing experience within a faced paced and high-volume law firm environment is a requirement.
  • High School diploma or GED equivalent
  • Bachelor’s degree preferred or equivalent combination of education and experience
  • Proficiency in MS Office Suite, particularly in Excel
  • Ability to use an accounting calculator
  • Strong communication skills verbally and in writing
  • Ability to work effectively as an individual and within groups
  • Detail oriented, high degree of accuracy and organized
  • Strong analytical and problem-solving skills
  • Ability to work additional hours as needed
  • Ability to effectively meet deadlines

Salary range $75,000-$95,000 based on experience. OT and bonus eligible.