Global Law firm is seeking a Senior Billing Coordinator to support their New York City Office. Billing experience within a high volume and fast paced law firm environment is a requirement.
Responsibilities:
- Senior Billing Coordinator will interface with clients, attorneys, and administrative staff regarding billing matters
- Analyze, process and compile a high volume of attorney bills to clients monthly.
- Edit and review pre-bills in response to attorney requests
- Successfully apply retainer/on-account funds as directed by attorney and as per company policy
- Successfully process write-offs according to company guidelines and policy
- Ability to execute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic bills, in a timely matter
- Handle submitting invoices electronically, assisting with bill resolution as required
- Successfully review billing supporting documentation for accuracy
- Verify and research descriptions, amounts, rates, client/matter data and client billing requirements and make appropriate corrections
- Successfully create billing schedules and various billing analyses as required
- Interact and communicate with attorneys, secretaries and clients providing accurate information and timely responses to inquiry and completion of assignments
- Senior Billing Coordinator will distribute monthly partner reports
- Update and review comments for reports distributed to partners and the finance committee
- Senior Billing coordinator will attend weekly management meetings and partner meetings to review unbilled matter comments, matter on-accounts, and e-billing issues
- Senior Billing coordinator will work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances
- Train and mentor new Billing Coordinators as directed
- Perform other duties and special projects as assigned
Requirements:
- 4-5 plus years Billing experience in a large law firm environment
- Elite 3E software or Aderant experience; familiarity with E-Billing hub and multi-currency
- Billing experience within a high volume and fast paced law firm environment is a requirement.
- Ability to use accounting calculator
- High School diploma or GED required.
- Bachelor’s degree preferred or equivalent combination of education and experience
- Experience with Microsoft office suite, particularly in Excel
- Strong written and oral communication skills
- Strong attention to detail and interpersonal skills
- Good organizational skills, proactive and results orientated
- Ability to deal with all levels of firm personnel and client contacts
- Strong analytical and problem-solving skills
- Strong ability to work independently
- Effectively meet deadlines in a high pressure environment
- Strong financial oriented background
Salary range $95,000-$115,000 based on experience. OT and Bonus eligible
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